Medical and Dental
All HPSP, FAP, NADDS
and NCP students are required to have a medical and dental record on file in the
Accessions Department, Medical Section.
These records are kept in a secure area
in compliance with HIPAA and Privacy Act regulations. For more information on
HIPAA and a copy of the Notice
of Privacy Practices, click on the link.
At the time of graduation from the scholarship program, medical and dental
records are sent to:
1. HPSP Graduates:
Medical and dental records are sent directly to the Navy Recruiting District
responsible for the HPSP student’s university. A student should receive these
records at the time they pick up their commissioning documents and orders to
2. NCP Graduates:
Medical and dental records are sent directly to Officer Development School
3. FAP and NADDS
Graduates: Medical and dental records are sent directly to the individual
I. Medical And
A student's medical
and dental records are started at the time of application into the HPSP/FAP/NCP
programs, and consist of a Report of Medical Exam (DD 2808) and a Report of
Medical History (DD2807). The student’s HPSP/FAP/NCP application physical exam
and HIV test is good for 2 years. After that, a health
verification must occur in order to be medically cleared for annual
1. All Sophomores
complete an Annual Health Screening Form and a Contact Information Sheet. This
is sent to all students in the spring of the sophomore year.
2. All Graduating
Seniors complete an Annual Verification Package (AVP) consisting of a Health
Screening Form, Contact Information Sheet and an Academic Year Statement (AYS).
These forms are sent in August of the Senior Year.
student is REQUIRED to have an HIV test every two years. It is preferred that
students utilize the nearest Reserve Center for HIV testing or obtain a test
while at an MTF on AT. Please contact the center prior to getting your blood
drawn. Please contact NM Accessions Department Medical Section for assistance if
required. If unable to access a military medical facility to have an HIV test
drawn, a student may have an HIV test drawn at a civilian facility. The cost of
the HIV test is reimbursable and should be submitted per instructions in the
Books and Equipment Reimbursement page of this website. In order to have an HIV
result released and sent to NM Accessions Department, a student must sign a
“Consent to Release Medical Information” form at the facility when the test is
performed. Results of the HIV test should be sent via
III. Changes in
medical condition must be reported immediately via e-mail using
USN.OHSTUDENT@MAIL.MIL. These include:
illness/injury, hospitalization, surgery or chronic health problem(s) that cause
you to miss class or which may adversely affect your ability to serve on active
- Any new medications
prescribed for daily use.
IV. Height and
required to remain within Navy height/weight standards. If a student fails to
meet these standards when reporting for an active duty assignment, the student
will be placed on a weight control program. Students reporting to Officer
Development School (ODS) out of weight standards will be sent home and the
annual training will be cancelled for that year. Click here for the current
height and weight chart.
V. Injuries and Illnesses on Annual
If a student
sustains an injury or has an illness that requires medical care while on Annual
Training, the student should seek immediate medical treatment at the training
site. CONTACT NM ACCESSIONS DEPARTMENT MEDICAL SECTION AS SOON AS POSSIBLE via
e-mail at USN.OHSTUDENT@MAIL.MIL or call
301-295-3772/6551. By instruction, you are NOT to be released from Annual
Training until you are in a full duty status or able to return to school.
VI. Release of Medical Records
If a student
requires a copy of his/her military medical records, he/she must submit a
Request for Medical/Dental Records or Information (DD Form 877). The DD 877
should be filled out and signed, then scanned and e-mailed to NM Accessions
Department Medical Section. A copy of the requested medical information will be
sent within 2 working days.
Information for ODS and Clerkships
Medical and dental records on file at HPSP are mailed to ODS prior to the
start of each class. This is done automatically. While at ODS, scholarship
participants will receive required military vaccinations and lab work. Taking a
copy of your most recent shot record may prevent you from getting duplicate
vaccinations. The list of current vaccinations given and lab work performed can
be found on the ODS web site <http://www.ocs.navy.mil/ods_requiredpaperwork.asp>.
Although orders may state that students are required to report to AT with
their medical records, only proof of vaccination is needed. Students should keep
a copy of their vaccination record so that it is readily available at the time