Navy Medicine Conference Information and Policy
(Updated: Oct 2, 2015)
DoD has adopted a very expansive definition of “conference.” Conference is defined as“a meeting, retreat, seminar, symposium, or event that involves attendee travel.” Events within the local duty station that do not require attendee travel (i.e. local conferences) may also qualify as conferences for the purposes of this guidance if they involve payment of a registration/conference fee and/or take place in a hotel or conference center.
The Navy Medicine Conference Information page is the source for all updates regarding conference policies, instructions and guidance.
*9/28/2015 - New DoD Guidance on Conference Management: Regarding the new conference guidance issued by DoD on 23 September 2015, until a decision on implementation within the DON has been made by SECNAV, the DON will operate under the conference policy and procedures as described in DoD policy of 6 November 2013 guidance in conjunction with the 23 July 2015 SECNAV conference approval delegation memo. Reference: Tasker # DCN 2015UBASIC-001548b
*11/10/14 - Conference Request Confirmation Policy: Effective 10 Nov 2014, for all conference request submissions, the BUMED Conference Approval Team will respond within (72) hours. If you do not receive a confirmation of receipt within that timeframe your request was not received. Please re-submit your request.
*10/29/2014 - Update on Conference Approved List: Effective 1 Nov 2014, the Conference Approved List will no longer be posted on the website. Personnel wishing to attend a Non-DoD hosted conference must contact their Specialty Leader/Quota Control Manager to submit their request to attend a conference.
*10/29/2014 - Update to Conference Request Submission Deadlines: Effective 1 Jan 2015, all requests for attendance of a Non-DoD Conference must be submitted no later than (90) days prior to the conference start date for requests under $90,000.00 and (180) days for requests over $90,000.00. Additionally, all requests to host a DoN/DoD Conference must be submitted (120) days prior to the proposed conference start date for requests under $500,000.00 and (180) days for requests over $500,000.00.
Personnel from the following commands are required to seek approval and funding through Defense Health Agency (DHA) for conferences:
WRNMMC - Walter Reed National Military Medical Center and FBCH- Fort Belvoir Community Hospital.
Click HERE to access forms and documentation. (Updated 16 Nov 2015)