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Naval Medical Center Portsmouth, VA 
620 John Paul Jones Circle
Portsmouth, VA 23708-2197
Phone: 757-953-5000; DSN: 377-5000

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Naval Medical Center Portsmouth
  

Patient Administration


   Patient Administration

   Supporting patient care through administrative processes.

Click here to view the Patient Administration Newsletter

Quick Reference


Patient Support Services

Admissions/Dispositions
Medical Boards
Decedent Affairs
MEDEVAC


Health Information Management

Inpatient Records
Data Flow
Outpatient Records
Coding
Staff Records
Transcription
Tumor Registry


Operational Forces Medical Liaisons

Navy/Fleet Liaison Branch
US Marine Corps Liaison Branch
US Army Liaison Branch
US Coast Guard Liaison Branch
Medical Transition Company


Patient Support Services

Admissions and Dispositions

Bldg 2, 1st floor 

953-1519/10/17/18

 

Accomplishes administrative procedures necessary for the proper admission and disposition of all inpatients; compiles workload and patient care statistics; coordinates with medical and nursing staff for efficient bed management; initiates Third Party Collection Program actions as appropriate; and ensures appropriate tracking of patients in local hospitals involved in the National Disaster Medical System (NDMS). APD performs all administrative functions, regarding Admissions and Dispositions of Ambulatory Care patients. Birth registration prepares birth certificates for all newborns.
Medical Boards 
Bldg 3, 7th floor
953-7525/7526

 

Coordinates and conducts all administrative matters related to monitoring of temporarily assigned personnel, disability evaluation system, to include limited duty/full duty, Physical Evaluation Boards, disability counseling, reevaluations of limited duty members, and periodic evaluation of medically retired personnel.   MEDICAL BOARDS SLIDES

Decedent Affairs
Bldg 2, 1st floor
953-2617/2618/2777

Conducts necessary liaison and inspection of all human remains processed under the NMCP mortuary contract.  Decedent Affairs arranges for preparation, casketing, transportation, and escorting of remains to a place designated by the primary next of kin. Responsible for receiving and holding cremated remains, and the coordination of Burials at Sea. Ensures all administrative requirements are met and the appropriate personnel are notified. This branch records all deaths with the Virginia State Bureau of Vital Statistics

MEDEVAC
Bldg 3, 7th floor
953-1522  or Cell 417-5483

                        (Aero-medical Evacuation)                (Fleet Liaison Office)

Coordinates the movement of patients to and from NMCP to other military treatment facilities, civilian medical facilities, and the VA Medical Centers. Alcohol Rehabilitation Centers Rehabilitation Centers, and Obesity Programs at facilities outside the Tidewater area. Trains and directs the activities of all MEDEVAC watch standers.

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Health Information Management

Inpatient Records

Bldg 1, 1st floor
953-5416/7707

 

Responsible for managing and coordinating the processing, maintenance, storage and archiving of all Inpatient and Ambulatory Procedure Records within the medical center and assisting as a liaison with branch clinics records. Responsible for processing and tracking Release of Information requests for Protected Health Information contained within the Inpatient/Outpatient and Ambulatory Procedure records from Social Security Disability, Attorneys, Medical Treatment Facilities and the private sector.

Data Flow
Bldg 1, 1st floor
953-7421/6175

 

Responsible for compiling workload and patient care statistics, DRG coding and analysis on inpatient charts.  Provides quality assurance (Q/A) for all admissions to the medical center.

Outpatient Records
Bldg 2, 2nd floor
953-2583/2584/2577

Responsible for managing and coordinating the processing, maintenance, storage and archiving of all outpatient medical records within the medical center and assisting as a liaison with branch clinics' records.  Responsible for processing requests for health information contained within outpatient medical records. 

Outpatient / Physician Coding
Bldg 2, 2nd floor
953-9782

Responsible for coding, analyzing and verifying outpatient physician professional services rendered in the clinics and APU, as well as inpatient professional services to include ward rounds and surgeries.

Staff Records
Bldg 2, 2nd floor
953-2590/2588/5072

Responsible for processing and maintaining records for the active duty staff of NMCP and the students and staff of Naval School of Health Science.  Staff Records updates all records with pertinent medical information for readiness status.      

Transcription
Bldg 1, 2nd floor
953-5836/1177

This section provides transcription services of narrative summaries, operative reports, history and physicals (H&P), and medical boards for various clinics and providers throughout the medical centers.

Tumor Registry
Bldg 1, 1st floor
953-9372/7011/5307

Responsible for the collection of uniform data and maintenance of a computerized database of all patients with malignancies (of any site), as well as benign central nervous tumors diagnosed at this facility or referred to NMCP for treatment. this mission, along with life-time follow-up of all cancer patients, supports NMCP's focus on cancer research and education.

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Operational Forces Medical Liaisons

The Liaison Division is comprised of four US military branches representing the Navy, Marine Corps, Army, and Coast Guard.  These medical liaisons support the facility and all armed forces of the military.





US Navy/Fleet
Liaison Branch
Bldg 2, 5th floor
953-7540

Medical Transition Company
Bldg 2, 5th floor
953-9227

Medical Tranisition Companies are extended minimum-care activities where active duty enlisted patients, whose conditions are such that they cannot be returned to full duty, are employed on light duty commensurate with their physical condition, while completing medical treatment on an outpatient basis or are awaiting completion of a medical board.

Monitors and maintains cognizance over those active duty members who, due to injury or illness, can not return to their parent command. 

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Last Updated: 25 Feb 2011

 
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