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Patient Administration
Supporting patient care through administrative processes.
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Patient Support Services
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Admissions and Dispositions |
Bldg 2, 1st floor |
953-1519/10/17/18 |
Accomplishes administrative procedures necessary for the proper admission and disposition of all inpatients; compiles workload and patient care statistics; coordinates with medical and nursing staff for efficient bed management; initiates Third Party Collection Program actions as appropriate; and ensures appropriate tracking of patients in local hospitals involved in the National Disaster Medical System (NDMS). APD performs all administrative functions, regarding Admissions and Dispositions of Ambulatory Care patients. Birth registration prepares birth certificates for all newborns.
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Medical Boards |
Bldg 3, 7th floor |
953-7525/7526 |
Coordinates and conducts all administrative matters related to monitoring of temporarily assigned personnel, disability evaluation system, to include limited duty/full duty, Physical Evaluation Boards, disability counseling, reevaluations of limited duty members, and periodic evaluation of medically retired personnel. MEDICAL BOARDS SLIDES
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Decedent Affairs |
Bldg 2, 1st floor |
953-2617/2618/2777 |
Conducts necessary liaison and inspection of all human remains processed under the NMCP mortuary contract. Decedent Affairs arranges for preparation, casketing, transportation, and escorting of remains to a place designated by the primary next of kin. Responsible for receiving and holding cremated remains, and the coordination of Burials at Sea. Ensures all administrative requirements are met and the appropriate personnel are notified. This branch records all deaths with the Virginia State Bureau of Vital Statistics.
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MEDEVAC |
Bldg 3, 7th floor |
953-1522 or Cell 417-5483 |
(Aero-medical Evacuation) (Fleet Liaison Office)
Coordinates the movement of patients to and from NMCP to other military treatment facilities, civilian medical facilities, and the VA Medical Centers. Alcohol Rehabilitation Centers Rehabilitation Centers, and Obesity Programs at facilities outside the Tidewater area. Trains and directs the activities of all MEDEVAC watch standers.
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Health Information Management
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Bldg 1, 1st floor |
953-5416/7707 |
Responsible for managing and coordinating the processing, maintenance, storage and archiving of all Inpatient and Ambulatory Procedure Records within the medical center and assisting as a liaison with branch clinics records. Responsible for processing and tracking Release of Information requests for Protected Health Information contained within the Inpatient/Outpatient and Ambulatory Procedure records from Social Security Disability, Attorneys, Medical Treatment Facilities and the private sector.
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Data Flow |
Bldg 1, 1st floor |
953-7421/6175 |
Responsible for compiling workload and patient care statistics, DRG coding and analysis on inpatient charts. Provides quality assurance (Q/A) for all admissions to the medical center.
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Outpatient Records |
Bldg 2, 2nd floor |
953-2583/2584/2577 |
Responsible for managing and coordinating the processing, maintenance, storage and archiving of all outpatient medical records within the medical center and assisting as a liaison with branch clinics' records. Responsible for processing requests for health information contained within outpatient medical records.
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Outpatient / Physician Coding
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Bldg 2, 2nd floor |
953-9782 |
Responsible for coding, analyzing and verifying outpatient physician professional services rendered in the clinics and APU, as well as inpatient professional services to include ward rounds and surgeries.
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Staff Records |
Bldg 2, 2nd floor |
953-2590/2588/5072 |
Responsible for processing and maintaining records for the active duty staff of NMCP and the students and staff of Naval School of Health Science. Staff Records updates all records with pertinent medical information for readiness status.
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Transcription |
Bldg 1, 2nd floor |
953-5836/1177 |
This section provides transcription services of narrative summaries, operative reports, history and physicals (H&P), and medical boards for various clinics and providers throughout the medical centers.
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Tumor Registry |
Bldg 1, 1st floor |
953-9372/7011/5307 |
Responsible for the collection of uniform data and maintenance of a computerized database of all patients with malignancies (of any site), as well as benign central nervous tumors diagnosed at this facility or referred to NMCP for treatment. this mission, along with life-time follow-up of all cancer patients, supports NMCP's focus on cancer research and education.
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Operational Forces Medical Liaisons
The Liaison Division is comprised of four US military branches representing the Navy, Marine Corps, Army, and Coast Guard. These medical liaisons support the facility and all armed forces of the military.
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Medical Transition Company |
Bldg 2, 5th floor |
953-9227 |
Medical Tranisition Companies are extended minimum-care activities where active duty enlisted patients, whose conditions are such that they cannot be returned to full duty, are employed on light duty commensurate with their physical condition, while completing medical treatment on an outpatient basis or are awaiting completion of a medical board.
Monitors and maintains cognizance over those active duty members who, due to injury or illness, can not return to their parent command.
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Last Updated: 25 Feb 2011