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Information for Government Requirements Offices


Content of Requirements Packages for Submission to NMLC

R&D projects (contracts & grants):

  1. Request for Contractual Procurement (NAVCOMPT Form 2276) or MIPR (DD Form 448) – fully completed.
  2. Statement of Objectives (SOO) – describe the overall scope and objectives of the R&D project, list the required performance period, and address any required deliverables such as reports and prototypes.
  3. Independent Government Cost Estimate (IGCE) – address base period of performance and option years. It is understood that a detailed estimate may not be possible due to numerous means/methods to satisfy the requirement. However, a high level IGCE is required.
  4. Market Research – provide the findings for any previously conducted market research that supports either competing the requirement or conducting a sole source procurement. The potential for small businesses to perform the work must be addressed in the market research. The customer should provide evidence that technical screening of the requirement was accomplished that considered the use of government sources and other required sources.
  5. If human subject research is involved – identify this information in the SOO or in separate part of the requirement package. Include any terms and conditions that are related to the use of human subjects in research. Provide or support Human Research Protection Official (HRPO) review of the requirement package and resulting solicitation/contract.
  6. If animal use research is involved – identify this information in the SOO or in separate part of the requirement package. Include any terms and conditions that are related to the use of animals in research.
  7. For competitive contract requirements – provide evaluation factors and weighting.
  8. For non-competitive contract requirements – provide sole source rationale to be used in completing a Justification and Approval (J&A) or other sole source document.

Contracts for support services:

  1. Request for Contractual Procurement (NAVCOMPT Form 2276) or MIPR (DD Form 448) – fully completed. Not required for requests for IDIQ contracts, requirements contracts, and BPAs.
  2. Performance Work Statement (PWS) – address required support/tasks in performance based terms, list the required performance period, and address any required deliverables such as reports.
  3. Quality Assurance Surveillance Plan (QASP) – address key performance parameters, acceptable quality levels, and method of surveillance.
  4. Independent Government Cost Estimate (IGCE) – address base period of performance and option years.
  5. Market Research – provide the findings for any previously conducted market research that supports either competing the requirement or conducting a sole source procurement. The potential for small businesses to perform the work must be addressed in the market research. The customer should provide evidence that technical screening of the requirement was accomplished that considered the use of government sources and other required sources.
  6. If human subject research is involved – identify this information in the PWS or in separate part of the requirement package. Include any terms and conditions that are related to the use of human subjects in research. Provide or support Human Research Protection Official (HRPO) review of the requirement package and resulting solicitation/contract.
  7. If animal use research is involved – identify this information in the PWS or in separate part of the requirement package. Include any terms and conditions that are related to the use of animals in research.
  8. For competitive requirements – provide evaluation factors and weighting.
  9. For non-competitive requirements – provide sole source rationale to be used in completing a Justification and Approval (J&A) or other sole source document.

Contracts for equipment and supplies:

  1. Request for Contractual Procurement (NAVCOMPT Form 2276) or MIPR (DD Form 448) – fully completed. Not required for requests for IDIQ contracts, requirements contracts, and BPAs.
  2. Requirement Description – describe equipment or item of supply in sufficient detail. Address critical features or performance parameters, such as size, weight, speed, storage capacity, power requirements, and standardization requirements. Identify each item or component that makes up a system. Equipment requirements should also address any required installation services and user training requirements. Provide the required delivery date.
  3. Independent Government Cost Estimate (IGCE) – address base period requirement and option requirements.
  4. Market Research – provide the findings for any previously conducted market research that supports either competing the requirement or conducting a sole source procurement. The potential for small businesses to perform the work must be addressed in the market research. The customer should provide evidence that technical screening of the requirement was accomplished that considered the use of government sources and other required sources.
  5. For competitive requirements – provide evaluation factors and weighting. Lowest Price Technically Acceptable (LPTA) evaluation criteria should be used for most requirements.
  6. For non-competitive requirements – provide sole source rationale to be used in completing a Justification and Approval (J&A) or other sole source document. A J&A or other sole source document is also required for a brand name item that can be competed.

Annual Fiscal Year (FY) Cut-off Dates for Requirements with Expiring Funds

Annual Fiscal Year (FY) Cut-off Dates for Requirements with Expiring Funds
TYPE OF REQUIREMENT TO NMLC
Establish NMLC IDIQ Contract > $50M November 1st
Establish NMLC IDIQ Contract < $50M January 15th
R&D Projects > $50M (See Note A) March 1st
Contract for Support Services, Equipment & Supplies > $50M (See Note B) March 1st
R&D Projects < $50M (See Note A) April 1st
Contract for Support Services, Equipment & Supplies < $50M (See Note B) April 1st
Non-competitive R&D Projects < $12.5M June 1st
Non-competitive Contract for Support Services, Equipment & Supplies < $12.5M
(See Note B)
June 1st
Clinical Investigation Program (CIP) - IROC Requirements (See Note B) June 15th
Competitive Task Orders under NMLC IDIQ Contract (See Note B) July 1st
Competitive FSS Orders (GSA) (See Note B) July 1st
Limited Source FSS Orders (GSA) (See Note B) August 1st
Single Source Task Orders under NMLC IDIQ Contract (See Note B) August 15th
Funding Document Cutoff Date - NAVCOMPT Form 2276 or MIPR (DD Form 448)
(See Note C)
August 15th

Note A: R&D Projects = contracts and assistance agreements (grants and cooperative agreements).

Note B: Requirements for service positions that require issuance of a Common Access Card (CAC), clinical credentialing, or clinical privileging should be submitted 30-60 days earlier than the listed cutoff date.

Note C: NMLC will lean forward and accept requirements for action prior to receipt of funding. Funding must be submitted to NMLC by the funding document cutoff date or the requirement may be cancelled.

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