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Medical Accessions

Health Professions Scholarship, Financial Assistance, Nurse Candidate,
and Health Professions Loan Repayment Programs

​For many aspiring health care professionals, debt is an inevitable reality on the way to establishing a successful practice. This is not true as a participant in the Health Professions Scholarship Program (HPSP), Financial Assistance Program (FAP) or the Nurse Candidate Program (NCP). If you are a medical, dental, clinical psychology, nursing or optometry student, resident, or a practicing professional facing these issues, the Navy can help.
 
As a member of the Navy Medical Team, you will become part of a skilled, well-equipped team with an established practice, where you will get the opportunity to put your training to work. You’ll work with top health care professionals from across the country. Your equipment and malpractice insurance are covered by the Navy, and you’ll get the chance to provide clinical care, teach, perform research or explore new fields of health care.
 
After graduation, participants in these programs join the Navy Medical Team as Officers, with the opportunity to earn a competitive salary, regular promotions, comprehensive medical and dental coverage, low cost travel opportunities, excellent retirement and educational benefits, further training, and a rewarding clinical practice. Additional benefits include 30 days of paid vacation a year, use of military recreational facilities around the world, the opportunity to serve around the world in a variety of facilities, and be a part of supportive team of highly trained professionals.
Health Professions Loan Repayment Program (HPLRP)

The Health Professions Loan Repayment Program (HPLRP) provides an incentive to new accessions to enter the Navy, and current active duty medical personnel to extend their active duty commitment through the payment of professional educational loans. The maximum yearly loan repayment is $40,000, minus ~25% federal income taxes, which are taken out prior to lender repayment. Payments are sent directly to the lending institution on behalf of the HPLRP participant. BUMED Note 1110 is published each year and provides guidance for active duty professionals who want to apply for the HPLRP. Assistant Secretary of Defense for Health Affairs (ASD(HA))Policy 08-006 is the authorizing instruction for the HPLRP Program.

Who is HPLRP Eligible?

  1. Must be qualified for, or hold an appointment as a commissioned officer in one of the health professions and sign a written agreement to serve on active duty for a prescribed time period.
  2. Be fully qualified in a health profession that the Secretary of the Navy has determined to be necessary to meet identified skill shortages.
  3. Must not be a current HPSP or FAP participant.
  4. Be enrolled as a full-time student in the final year of a course of study at an accredited educational institution leading to a degree in a health profession other than medicine, dentistry, or osteopathic medicine.
  5. Be enrolled in the final year of an approved residency program leading to specialty qualification in medicine, dentistry, or osteopathic medicine.

Active Duty Retention HPLRP Application Process


Applicants must submit the following information according to the process described by BUMED Note 1110 in preparation for professional review board..
  1. Intent to apply sent via e-mail to the Corps Chief's Office
  2. Personal/Motivational statement
  3. Loan Statement/Summary Sheet – Obtain this from your lender or their website (if loans were consolidated, applicant must submit copies of original loan documentation and consolidation document with application package)
  4. Copy of Licensure and Board Certification/eligibility document
  5. Officer Summary Record
  6. Officer Performance Summary Record
  7. Copies of your last five years of fitness reports; or all, if less than 5 years of service
  8. Commanding Officer’s endorsement (per the enclosure in BUMED Note 1110).
    Complete application packages, including items 2-8 above, must be sent to the appropriate Corps Office..
Questions may be directed to E-mail: USN.OHSTUDENT@MAIL.MIL (Please use the subject heading of "HPLRP")

Once selected for the Retention HPLRP Program, submit the following documents:

  1. Lender Release Form filled out for each lender
  2. Loan Statement from the lender(s)

New Accession HPLRP Enrollment Process (Awarded by Recruiting Command):

  1. CNRC Accession HPLRP Award Letter
  2. Lender Release Form filled out for each lender
  3. Loan Statement/Summary Sheet – Obtained from each lender (if loans were consolidated applicant must submit copies of original loan documentation and consolidation document with application package).
  4. Accession HPLRP Obligated Service Matrix
  5. Accession HPLRP Contract

For questions please contact:

HPLRP Program Manager
Commercial phone: 301-295-9977

HPLRP Analyst
Commercial phone: 301-295-3172
Commercial fax: 301-295-1811
DSN Fax: 295-1811
Health Professions Scholarship Program (HPSP) and    
Financial Assistance Program (FAP)
 
 
If you are already in or plan to attend school to be a physician, dentist, optometrist or clinical psychologist, the Armed Forces Health Professions Scholarship Program (HPSP) will pay your educationally based tuition and fees for up to four years of school and provide a monthly stipend paid directly to you. In addition, all professional school required fees and expenses, books and equipment are reimbursed by the Navy. The value of this program could be well over $300,000 during the course of a four year professional school program. After graduation, you’ll join the Navy’s active duty team as a commissioned officer. In return, you agree to serve a minimum of 3 years on active duty or year for year of scholarship, whichever is longer.
 
If you are a physician or dentist in residency training for critical medical or dental specialties, the Financial Assistance Program (FAP) will pay your required educationally based tuition, a monthly stipend, reimbursement for required books and equipment, and an annual grant of $45,000.
 
I. Scholarship Eligibility:
 
To be eligible for an HPSP scholarship, you must be:
  • Accepted to or enrolled in an AMA or AOA school of medicine in the US or Puerto Rico. Accepted to or enrolled in an ADA school of dentistry in the US or Puerto Rico.
  • Accepted to or enrolled in an accredited optometry school in the US or Puerto Rico.
  • In your first year of didactic education for a Ph.D. or PsyD degree in clinical psychology from an APA accredited school in the US or Puerto Rico. (Deadline for submitting an application varies but is not earlier than February of the first year of the didactic protion of the Ph.D/PsyD.)
  • A U. S. citizen.
  • Physically qualified for commission as a Navy officer.
  • Must not have reached the age of 42 at the time of entry on to active duty following completion of your education.
To be eligible for a FAP scholarship, you must be:
  • A U.S. Citizen (dual citizenship not permitted).
  • Physically qualified for a commission in the U.S. Navy.
  • Accepted into an accredited residency training program in an area needed by the Navy.
 
II. Benefits: The HPSP/FAP scholarship program has the following benefit. For information on each of these benefits, please click on the link to the right.
III. Military Obligation:
 
· HPSP: Scholarship recipients incur an Active Duty Obligation (ADO) of one year for each year in the program. For periods less than a year, the ADO is six months for each additional six months of participation in the program. Periods of 15 days or more are counted as a 6-month period. The obligation is served in addition to any existing active duty obligation. Appointees who incur an active duty obligation of less than three years will be required to serve a three-year minimum term of service on active duty.
 
· FAP: Scholarship recipients incur an Active Duty Obligation (ADO) of two years for the first year in the program then one year for each subsequent year in the program. For periods less than a year, the ADO is six months for each additional six months of participation in the program. Periods of 15 days or more are counted as a 6-month period. The obligation is served in addition to any existing active duty obligation. Appointees who incur an active duty obligation of less than three years will be required to serve a three-year minimum term of service on active duty.
 
IV. Applying for an HPSP/FAP Scholarship:
 
The best time to apply for a four year scholarship is the Fall before the year you plan to attend professional school. Students already in medical, dental, or optometry school should apply as soon as possible for available scholarships. Scholarships are awarded on a rolling basis. The application takes about 12 - 16 weeks to complete. Applications are accepted throughout the year at any time. You can apply before receiving a letter of acceptance to medical or dental school, but you must have your letter of acceptance before you can begin receiving scholarship benefits.
 
IV. Find a Recruiter:
 
To find a medical programs recruiter near you, please go to the Navy Recruiting website located at www.navy.com. There you will find a link to "Find a Recruiter" located on the right side of the page under the heading “Request Information.” Click on that, and once you get to that page, enter your zip code under the heading “Locate a Recruiter.” provide the zip code where you will be located at the time you would like to speak and work with a recruiter, then hit “Find.” The site will give you two possibilities for a recruiter. Call the number listed for OFFICER PROGRAMS.
 
The Navy Active Duty Delay for Specialist Program (NADDS)

Program Description

The NADDS program allows graduated medical students or medical officers the option to defer the fulfillment of their active duty obligation for medical school in order to receive graduate residency education in a critical shortage specialty in the civilian sector. While in the NADDS program, medical officers are in the Individual Ready Reserve (IRR) and receive no benefits. A NADDS resident receives pay and compensation from the civilian educational facility, not the Navy. Upon completion of the authorized residency training, or upon voluntary or involuntary termination, the officer is recalled to active duty to complete the deferred period of active duty obligation or for 2 years, whichever is longer.
A student who agrees to go into the NADDS program MUST supersede in rank to the appropriate rank. This is done by signing a new oath of office designating the officer as a 2105, i.e. USNR Medical Officer. At the time of graduation from medical/osteopathic school, the student WILL NOT receive orders. The Navy does not pay a NADDS participant to move to a new location for residency training.
NADDS participants are NOT ELIGIBLE FOR:
  • Permanent Change of Station Orders to their residency training
  • TRICARE (medical insurance)
  • Annual Training
  • Active Duty for Special Work (ADSW)
  • Space A Flights
  • Stipend
  • Reimbursements
  • Tuition payments
NADDS participants are ELIGIBLE FOR:
  • Reserve ID Card, which allows entry on military bases, commissary (grocery store), exchange (department store) and recreational facilities.

Fitness Reports


All NADDS students have Navy Fitness Reports written while in training. Fitness reports for Medical Corps participants are written by the Graduate Medical Education Office of the Navy Medicine Professional Development Center (NMPDC). A request for performance information will be sent from the NMPDC Program Manager, to the participant’s Program Director during the summer, in order to meet the Navy’s October deadline for completed fitness reports. All fitness reports are submitted as "Not Observed" reports. The original report is sent to the Bureau of Personnel in Millington (Code 311) and is placed into the officer’s electronic service record. A copy of the report is sent to each participant for his/her personal files. Officers are reminded to maintain a copy of all fitness reports for possible use in the future.

Program Requirements


During the course of the deferment, the participant is required to keep the NMPDC NADDS Program Manger and Accessions Department informed of changes in academic status, address, telephone number, e-mail address, dependency status and physical condition. An Annual Verification Package is sent via e-mail to all participants and must be completed within two weeks of receipt. Once completed, the Annual Verification can be scanned and emailed to
USN.OHSTUDENT@MAIL.MIL or sent via secure fax to 301-295-5954.
Participants are obligated to complete their academic programs in a satisfactory manner within the time allotted, and must keep the NADDS Program Manager informed, in writing, concerning matters affecting standing in the program, including academic failure or changes in physical condition. Each year a letter is sent to the participant for continued deferment and update. The following are grounds for immediate termination from the NADDS program:
  1. Failure to comply with instructions
  2. Unsatisfactory academic performance
  3. Conduct unbecoming a Naval Officer
  4. Falsification of documents

Coming on Active Duty:


For information about coming on active duty, click here.
 
Please contact the NADDS/FAP Program Manager at 301-319-4118 or by e-mail at charlotte.m.moore10.civ@mail.mil  for assistance.
The Nurse Candidate Program (NCP)

The Nurse Candidate Program provides a monthly stipend for full time students in accredited Bachelor of Science Nursing programs accredited by the Commission on Collegiate Nursing Education (CCNE) or the National League for Nursing Accrediting Commission, Inc (NLNAC). Students can enroll after their sophomore year and receive an initial grant of $10,000 (paid in two installments of $5000 each), plus $1000 a month for up to 24 months.

After graduation, participants join the Navy Nurse Corps as an Officer, with the opportunity to earn a competitive salary, regular promotions, comprehensive medical and dental coverage, low cost travel opportunities, excellent retirement and educational benefits, further training, and a rewarding clinical practice. Additional benefits include 30 days of paid vacation a year, use of military recreational facilities around the world, the opportunity to serve around the world in a variety of facilities, and be a part of supportive team of highly trained professionals.
 
I. Recruitment and Application

1. Requirements for selection:
  • You must be a U.S. citizen.
  • Cannot have reached your 42nd birthday by the time you are commissioned and on active duty.
  • You must be able to meet the Navy’s physical fitness standards.
  • You must be enrolled in an accredited educational program resulting in a BSN within 24 months of starting the program.
2. Active Duty Service Obligation:
 
· One to 12 months of NCP scholarship results in an Active Duty Service Obligation of 4 years.
 
· Thirteen to 24 months of NCP scholarship results in an Active Duty Service Obligation of 5 years.
 
3. To apply for the NCP Program:
 
To find a medical programs recruiter near you, please go to the Navy Recruiting website located at www.navy.com. There you will find a link to "Find a Recruiter" located on the right side of the page under the heading “Request Information.” Click on that, and once you get to that page, enter your zip code under the heading “Locate a Recruiter.” provide the zip code where you will be located at the time you would like to speak and work with a recruiter, then hit “Find.” The site will give you two possibilities for a recruiter. Call the number listed for OFFICER PROGRAMS.
 

II. Accession into the NCP
Once a enlisted into the NCP Program, you are assigned to Navy Medicine (NM) Accessions Department. The NM Accessions staff are responsible for all aspects of your career in the NCP and transition to active duty. As a member of NCP you are a member of the Individual Ready Reserve (IRR) at a rank of Officer Candidate Under Instruction Second Class (OCUI2). Time in this program does not count for retirement or pay purposes (longevity).
Please note: Once enlisted in the NCP, your recruiter has no responsibility for you or your career. Please do not send transcripts or other documents to your recruiter. All correspondence and discussion regarding your career in the Navy is conducted with the NM Accessions Department.
III. Program Information and Benefits
  1. Signing Bonus. Each NCP participant receives a $10,000 (taxable) signing bonus. Your first $5000 is paid within 2-4 weeks of your benefit start date if we have received your NCP enlistment documents, and the second $5000 is paid after 6 months in the program.
  2. Stipend. NCP participants receive $1000 a month (taxable) paid in $500 increments on the 1st and the 15th of the month. Your stipend stops on your graduation date. You will receive no further money until you report for active duty.
  3. Tuition, Reimbursement, Annual Training. NCP participants are NOT ENTITLED to tuition payments, reimbursement for books, fees, equipment, etc., or annual training.
  4. ID Card. As a participant in the IRR you are eligible for a Reserve Identification Card (Reserve ID Card). As a member of the IRR, you are permitted unlimited use of military commissaries, exchanges, and recreational facilities (Army, Navy, Air Force, and Coast Guard). Your ID card is your key to using these facilities. There are many exchanges and commissaries scattered around the country which provide significant savings. For information on how to obtain an ID card while in the NCP, please click here.
  5. Obligation to Serve on Active Duty. NCP participants sign a contract to service on active duty commensurate with the length of the benefit received. Up to 12 months of the NCP benefit results in a 4 year obligation. Any benefit over 12 months results in is a 5 year obligation to serve on active duty.
  6. Military Signature. Your rank while in the NCP is Officer Candidate Under Instruction Second Class or OCUI2. When you sign your name on official documents, it should look like the following:
OCUI2 Joe Schmidlap
Or
Joe Schmidlap
OCUI2, USNR
IV. Program Requirements. Failure to comply may result in termination of your scholarship.
1. Information and Status Changes. While in the NCP program, you are required to keep the Accessions Department informed of changes in academic status, address, telephone number, e-mail address, dependency status and physical condition. Any changes to the above should be sent via e-mail to USN.OHSTUDENT@MAIL.MIL.  
2. Academic Changes. You must have approval from the Program Manager, NAVMED Accessions Department BEFORE you change your program, school, length of time in school, or graduation date. Requests should be sent in writing to the NAVMED Accessions Department Registrar via e-mail at USN.OHSTUDENT@MAIL.MIL. Request should be sent a minimum of 6 months prior to the requested change.
3. Physical Requirements
· Physical Readiness: You are required to meet the Navy's height/weight and physical readiness standards. If you exceed these standards, you will be placed on the Navy's Physical Enhancement Program at your first duty station. Failure to meet these standards could ultimately result in separation from the navy. These standards can be found at:

Height/Weight Standards:
http://www.navycs.com/navyheightweightchart.html

Navy PRT:
http://www.navy-prt.com/
· Physical Condition Changes. Any changes in your physical condition must be reported immediately to the NAVMED Accessions Department Medical Section. All medical documentation should be scanned and e-mailed to USN.OHSTUDENT@MAIL.MIL unless otherwise directed.
· Annual Verification. A year before you graduate, you will be e-mailed an Annual Verification Package. Please fill out all the forms in this package and return them within 2 weeks to NAVMED Accessions Department Medical Readiness Section via scan and e-mail to USN.OHSTUDENT@MAIL.MIL or secure fax: 301-295-5954. Directions on how to complete the forms are included in the e-mail to you.
4. Academic Requirements
· You are required to send in your transcript after each semester/term. An unofficial transcript (web/screen shot) is acceptable, unless otherwise requested by NM Accessions Staff. 
· You must maintain a 3.0 GPA while in the NCP. Failure to meet the academic requirement may result in placement in a Leave Without Pay Status (LWOP) and could result in separation from the program. If you are having difficulty completing your courses or maintaining a 3.0 GPA, contact the NCP Career Counselor immediately in order to develop an academic improvement plan.
 
V. Transition to Active Duty
 
1. Active Duty Assignment Duty Preference Sheet. The Duty Preference Sheet is a document in which you provide information about your preferences for your first active duty assignment. It will be sent via e-mail by the NM Accessions Department NCP Career Manager 6-7 months prior to your graduation. Guidance and information on how to fill in the document will be sent with the Duty Preference Sheet. You must send the Duty Preference Sheet back to the NCP Career Manager by the listed due date. Do not contact the Detailer directly until you have been told to do so.
2. Duty Assignment. Typically, NCP graduates are assigned to one of the following duty stations for their first assignment:
· Naval Medical Center Portsmouth; http://www.med.navy.mil/sites/nmcp/Pages/default.aspx
 
· Naval Medical Center San Diego; http://www.med.navy.mil/sites/nmcsd/Pages/default.aspx
 
· Walter Reed National Military Medical Center: http://www.wrnmmc.capmed.mil/SitePages/home.aspx
 
3. Graduation and Commissioning.
· School Graduation. All NCP participants must successfully graduate with a 3.0 GPA or higher. Immediately following graduation, you must send the NAVMED Accessions Registrar an official final transcript showing your BSN conferral.
 
· National Council Licensure Examination (NCLEX). All NCP participants must pass the NCLEX before they can be commissioned and receive orders to their first duty assignment. It is anticipated that you will take and pass your NCLEX within 45 days of graduation from your nursing program. The NM Accessions Department NCP Career Counselor must be notified as soon as you have your initial NCLEX results. Failure to pass the NCLEX could ultimately result in dismissal from the NCP Program and the Navy.
 
· Orders to Active Duty. NCP graduates should receive orders within 1-2 weeks following graduation and successful completion of the NCLEX. Orders will typically be sent to the Navy Recruiting District Office closest to the participant's school. A house hold goods move is one of the entitlements of your orders to active duty. Your orders contain information on how to schedule your move and other important information. Please read them carefully. Please note: NCP graduates DO NOT REQUIRE a commissioning physical as stated in the orders. Your physical into the NCP program and your annual verification cover this requirement. If you have questions, contact the NAVMED Accessions Department NCP Career Counselor.
 
· Commissioning. All successful NCP graduates are commissioned as an ENSIGN (ENS), USN by their Navy Recruiting District closest to their school. (NCP Participants with prior commissioned service may be commissioned at a higher rank based upon instructions current at the time of commissioning.) Commissioning involves making a sworn pledge to support and defend the Constitution of the United States. Signing your Oath of Office bestows a commission upon you as an officer in the United States Navy. It is signed before you report to Officer Development School. Please note: You will receive no pay or benefits as an active duty officer until you report to ODS. Please plan accordingly!
 
· Officer Development School (ODS). ODS is designed to provide newly commissioned Navy officers with the basic information required to understand Navy culture. It is designed to help create future Navy leaders who support the fleet. ODS is physically located in Newport, Rhode Island and lasts for 5 weeks. You will not be sent to ODS until you have passed the NCLEX and have your state nursing license. The NM Accessions Personnel Section will send your hardcopy service record and medical records directly to ODS. For more information about ODS go to the website located at http://www.ocs.navy.mil/ods.asp.
 

Contact Us
 
E-mail (preferred method)
Send us an e-mail at: USN.OHSTUDENT@MAIL.MIL.
 
Mailing Address
Not recommended for routine issues.  However, if you must send us mail, please use the following addresses:
 
For US Postal Service:
 
PROGRAM MANAGER
NAVY BUREAU OF MEDICINE AND SURGERY
ACCESSIONS DEPARTMENT
8955 WOOD ROAD SUITE 13132
BETHESDA, MD  20889-5628 
 
For FEDEX or UPS:
 
NAVY BUREAU OF MEDICINE AND SURGERY
ACCESSIONS DEPARTMENT
BLDG 1, 13TH FLOOR, RM 13132
8955 WOOD ROAD
BETHESDA MD 20889-5628

 
E-Mailing Documents and Change of Information:
EFFECTIVELY IMMEDIATELY!  The Accessions Office safeguards your Personally Identifiable Information (PII).  PII is defined by the Department of Defense as “…information about an individual that identifies, links, relates, or is unique to, or describes him or her, e.g., a SSN; age; rank; grade; marital status; race; salary; home phone numbers; contact information, addresses,  other demographic, biometric, personnel, medical and financial information.” 

We cannot accept  e-mails, documents or forms with PII through the following e-mail addresses:
     -USN.OHSTUDENT@MAIL.MIL   
     -USN.NCR.BUMEDFCHVA.LIST.OH-Student@mail.mil
     -E-mails to individual staff members

NOTE:  Address changes, health updates, financial information, reimbursement requests, travel claims, personal changes of information (marriage certificates, name change requests, Page 2 updates), etc.  must be sent via a written document which is uploaded into the AMRDEC SAFE Website, located at https://safe.amrdec.army.mil/safe/.  This site is designed to securely allow access to files which contain PII. USE ONE E-MAIL FOR ONE TOPIC ONLY.  EXAMPLE:  DO NOT SEND A REQUEST FOR REIMBURSEMENT AND AN ADDRESS CHANGE IN THE SAME E-MAIL. 

HOW TO USE AMRDEC SAFE: 
 

     1. Before you use this website, scan and save your documents as one file (up to 2 GB is allowed) as “Your Name –Document Type. “
  
     2. Go to the AMRDEC site  https://safe.amrdec.army.mil/safe/ .  On the first page, click on “Non-CAC User.  You will go to a page in which you must input your name, e-mail and a confirmation of your e-mail.  

     3. Go to the “File Information” section. Hit the “Browse” button to find your file and click on it.  It will appear below the Browse box. Click on the “Privacy Act Data” box if your file has PII. To the right you will see a gray box which allows you to input a description of the files and what you want performed.  Please input your name and a description of what the files are for.  Example:  RANK-NAME-ACCESSION PROGRAM –PURPOSE OF THE EMAIL AND THE NAME OF THE DOCUMENT. This would look like “ENS Raymond Smith, HPSP – Request for reimbursement of books and supplies.”  

     4. In the “Recipient Information” section, you must manually enter the e-mail addresses of the people you want to have access to your files.  Please send your files to     USN.OHSTUDENT@MAIL.MIL   or the longer USN.NCR.BUMEDFCHVA.LIST.OH-Student@mail.mil.   Hit the “Add” button.  You will see the address in the “Recipients List” to the right side. 

     5.  In the “Email Settings” section, click “encrypt email message when possible,” and any of the other notifications that you would like to receive. 
     
     6. The last step is to click on “UPLOAD.” Read the SAFE Usage Policy, and hit the “I AGREE” button. Your file(s) will be uploaded and the Accessions Department will receive a notification of your files in the AMRDEC site. Please note that the AMRDEC site can handle file sizes up to 2 GB!

The Accessions Staff will use the above system to get PII containing documents to you. When you get an e-mail from SAFE.Team@amrdec.army.mil,  it is because we have sent you sensitive documents with PII.  Please follow the instructions in the e-mail (which will contain a unique password and the web address) to obtain the documents. The process to download should be fast and similar to what you use for other safe electronic transfer systems.  

Phone Numbers: 

 
​Program Manager/Department Head
​301-295-9950
Head, Student Programs
301-319-4059
​​Assistant Head, Student Programs
​301-​295-1217
​Registrar/LWOP Coordinator ​301-319-4526​​
​Tuition 301-295-9977
301-295-5315
​Pay & Personnel Records
​301-295-6566
301-295-3042
​Medical Records
​301-295-6551
​Reimbursements​​
​301-295-9978
NADDS/FAP
301-319-4118​​​​