Do Not submit a travel claim for school orders.***
Step 1: To prevent delays
in processing, please include the following when submitting a claim.
Travel Voucher. This is the only form that
PSD Bethesda will accept! Follow the
travel voucher submission guide to fill it out. Please remember to sign and date block 20 by hand. (Do not submit a claim for travel
reimbursement on an SF 1164, which is used for reimbursement for books and
A copy of your Orders and any modifications
issued. Ensure that all pages of your orders are sent and that the dated and signed check-in and check-out
stamps clearly visible.
No Messing Available Letter. This
letter is provided by the Graduate Medical Education (GME) Coordinator at the
clerkship site. You will not receive the full commercial meal rate unless you
include this letter. If your orders state, “The
use of mess adversely affects mission performance, per diem authorized at
commercial rate,” you will not need to submit this letter. (If you
attended Officer Development School (ODS), this does not pertain to you, since
messing was available at ODS.)
Itemized Lodging Receipt. If this receipt is not itemized
day by day with a zero balance listed at the end, PSD will not reimburse your
lodging. Please read Block 12 of your orders.
You must have a Certificate of Non-Availability (CNA) letter
or CNA stamp on your orders in order to be
reimbursed for civilian lodging.
Car Rental (Only if authorized in
your SATO Itinerary): You must include all of the following if you were
authorized and used a rental car: Car Rental Receipt, Car Rental Contract
Agreement, Complete SATO Itinerary, Proof of Payment, Zero Balance Receipt from
the rental company, and receipts for gas. Travelers must submit a SATO
Itinerary with the authorized car rental reservation in order to be authorized
reimbursement of a rental car. Expenses for a rental car cannot exceed the rate
stated on the itinerary. If they do, you will pay the difference.
You must have a zero balance receipt
from the rental company when you submit your claim. Click HERE for a sample of a zero
balance receipt letter. If the rental car attendant cannot provide you with
one, you can request one from the rental car company. Annotate all gas
receipts in the Reimbursable Section (block 18)
on the DD1351-2.
Gas Receipts, Taxi Receipts, Shuttle Receipts, Parking Receipts and in some
cases, Transit Receipts. You will be reimbursed for gas, only if on a clerkship
rotation AND are authorized a rental car. Gas will be reimbursed ONLY for
travel to and from your lodging to the clerkship site. If you are
authorized travel by your own vehicle, you are reimbursed for the miles you drive
from your school to the clerkship site and back, not the gas you use or the
commuting miles while at the clerkship. You must include a receipt for any expense over $75.00 for
which you request reimbursement.
Electronic Funds Transfer
(EFT) form (NPPSC 1320/11 (10-14)): An
EFT form must be included with every travel claim. Your claim will not be processed
by PSD Bethesda without one. The purpose of the EFT form is to ensure
that your travel reimbursement is deposited into the correct bank
account. Use of the EFT will not affect your stipend or your active duty
pay account. Here are answers to a few common
questions regarding this form:
Block 1: Check EFT
Block 5: Check TDY
Block 6: This is your home address. Include a good
contact email address.
Block 8: Your travel order
number is the last five digits of your Standard Document Number (SDN), located
at the top right corner of your orders, above the date.
Block 11: The organization
and station is where you went for your AT.
If you went to Officer Development
School (ODS), use STU NETC NEWPORT.
If you went on a clerkship or
operational rotation, use the name of the command you went to (this is usually
located in line 1 of your orders), i.e.
WRNMMC/ NMCSD/ NMCP /NHCP/ NHCLEJ/ NHJAX
Block 15: The codes you need
are on the second page of the DD 1351-2.
i. Means/Mode of Travel: PA - Personal Auto; TP -
Government Procured Plane Ticket (NAVPTO or SATO). If you list PA as your transportation, you
will be reimbursed for travel from the home address on your orders to your duty
station. Please include mileage.
ii. Reason for Stop: AT - awaiting transportation, TD -
temporary duty, MC - mission complete
Block 18: List any
reimbursable expenses you have (lodging, car rental, taxi or shuttle fares, gas
for your car, tolls, or parking fees). Do not list food or mileage
expenses. Food expenses are included as a part of your Per Diem. Make
sure that you only list expenses that occurred during the dates on your orders.
Any reimbursable not listed in this block, even if a receipt is included, will
NOT be paid by PSD.
7. Copy of your final itinerary: If your flights were changed/updated, the
corrected, final travel itinerary for
your travel must be included with your claim.
This is the only way PSD can verify the duration of your travel , which
could impact your per diem payment.
8. Temporary Duty Checklist (NPPSC 1320.1B9): Use this check list
to ensure all forms are sent with your claim. Check off the appropriate forms
you send and then sign is in the box next to “Member Signature” and date it in
the box next to your signature.
Step 2: Complete the Travel Claim Form, DD 1351-2. Click HERE for a
sample of a completed Travel Claim and click HERE for a Power Point
presentation on how to complete your travel claim.
Step 3: Scan and upload your completed, signed and dated Travel
Claim package to USN.OHSTUDENT@MAIL.MIL using the AMRDECSAFE Secure Document website. Please scan using the lowest resolution so
that your attachment is no larger than 5 MB. PHOTOGRAPHS OF YOUR FORMS ARE NO ACCEPTABLE (i.e.
.jpegs). Please ensure that your scans
are legible before you upload them.
1. Completed and
signed SF 1352-2.
2. Stamped set of
3. Complete SATO Itinerary
4. Itemized Lodging receipt (with Certificate of
Non-Availability as applicable if you stayed in a civilian facility)
5. All receipts for which
you are requesting reimbursement – lodging, rental car, gas, government
procured airline ticket, etc.
7. EFT form
8. Temporary Duty Travel
Step 4: Upon receipt of your Travel Claim, Accessions AT
Staff will review and verify your Travel Claim. If complete, your claim will be
submitted to the NSA Bethesda Personnel Support Detachment (PSD) office for